A Digital Asset Record (DAR) is a file in physical and/or digital form that outlines access links and logins for Internet assets, accounts, and services. This should typically include:
Domain name registration account log-in info Hosting provider and account log-in info Server (hosting control panel, FTP, etc.) log-in info Website (if using a CMS) log-in info Facebook page and other Social Media accounts (and list of admins in case of Facebook) log-in info Google account (email, calendar(s), cloud file storage, "local" listing) log-in info
Why Do You Need One?
One word: CURB (“Contingency Upon Retirement or Bereavement”)
It is often difficult, or nearly impossible, to recursively obtain the information necessary to recover control of a web site or other digital asset in the event a webmaster or other person(s) is / are unable to fulfill their duties for any reason. The best way is for more than one person to have access, or the ability to gain access in the course of an emergency or necessary continuation of control. This can be ensured by registering these assets with the Masonic Digital Trust.
Such circumstances in which CURB Protocol would be used include:
Change in Personnel Unexpected Death Relocation / Lost Contact Non-responsiveness Sabotage or Asset Hostage Alien Abduction
The Following SAMPLE D.A.R.s are only a practical suggestion, and may need to be modified by you, for your particular circumstances… The first was specifically created in WORDPAD to allow for compatibility across devices, and more importantly – being able to edit over time. You may choose another editor for yours – but be mindful of the fact that future users may not have the ability to edit PDF’s, or WORD documents (…or whatever word-processing / spread-sheet / database software you choose…), because they do not have the appropriate licensed software (capability) installed on their system(s) – whereas WORDPAD is available on almost any machine that has Windows installed on it!
For those of you who don’t want to deal with the “formatting” involved in entering text into a text / RTF document: try this Adobe Acrobat ready – fillable form document. Just carefully fill in the data, SAVE it, and then attach the document to an email.
NOTE: when you’ve finished filling out the DAR locally on your machine; please consider the fact that there may be multiple DAR’s on the file server, so you MUST save your DAR with a filename that is unique… I’ll suggest saving it as the domain name of the asset. For example: lodge119.txt, or lodge42.rtf, or lodge1131.pdf, and in this way, identification and retrieval become much easier over time.